Expert Participant Roles:
To be successful, this event will needs dedicated and professional panelists, judges, and team mentors. In the coming weeks, we will provide details regarding the schedule of events for the weekend. The responsibilities and needs for PANELIST/JUDGE/MENTOR are on the following pages. We expect the minimum time commitment to be no more than FOUR HOURS over the course of the weekend. ALL Expert Participants are welcome and encouraged to attend each day of the event, but the minimum time commitment is stated by each role.
Click on each role for more detailed information.
Friday September 1st
4:30 PM – 5:00 PM: Panelist/Presenters arrive at Design-a-Thon, meet other panelists and organizers. Dinner served.
5:15 PM – 5:30 PM: During dinner: Introductory remarks from the OEDK, discuss Design-a-Thon mission, goals, introductions, etc.
5:30 PM – 6:15 PM: Dinner continues: Presenters speak. Presenters identify their chosen disability/pathology, introduce the challenges, and propose improvements or interventions.
6:15 PM – 6:45 PM: Teams collaborate with mentors at table to determine some challenge ideas.
6:45 PM – 7:45 PM: Break Out for Q&A: Teams will have the opportunity to ask questions of panelists..
7:45 PM: Adjourned. Students, panelists and mentors are welcome to stick around and network afterwards.
In addition to describing the disability/pathology, Panelists will need to be able to articulate a specific need or problem that teams can address over the weekend. Some examples of this are below:
Mentors will offer technical advice from their area of expertise to the teams during dinner on Friday and/or Saturday during prototyping. Mentors are NOT assigned a specific team. They may be assigned to sit with a team during dinner, but should be considered a resource for ALL teams involved. Additional areas of mentorship include: prototyping, electronics, machining, presentation coaching. Mentors may choose to only participate in the Friday or Saturday events, but participation in all three days is encouraged.
Friday, September 1st and/or Saturday, September 2nd
Friday - 4:30 PM - 8:00 PM: Mentors will sit at dinner tables with teams to discuss potential challenges and solutions.
Saturday - 3:00 PM – 6:00 PM: Mentors are available on the OEDK floor to field questions and offer advice regarding their area of expertise to all teams seeking help. Mentors will walk around and ask teams if they need help or guidance.
Judges will watch and evaluate team’s performances during the presentation period. Judges may have content experience in a particular disability or another discipline. Judges will use a provided rubric to score the talks.
Sunday, September 3rd
1:00 PM - 1:30 PM: Judges arrive and are briefed on schedule and rubric
1:30 PM - 3:00 PM: Team presentations
3:00 PM - 3:30 PM: Scores are tallied
3:00 PM - 4:00 PM: Closing Remarks, Announce Prizes
Judges will score each team.
Pitches are between 3-4 minutes long – including prototype demo for judges
Teams will be scored between 1-10, with 10 being the best, on each of the following:
Prototype Design (score counted 2x)
Overall average wins top prize.
Prizes will be given in each of these Categories:
Teams are only eligible to receive one of the 3 prizes. If a team scores highest in more than one category, they will receive the highest prize available and any other prizes will go to the team(s) with next highest score.
In the event of a tie, the judges will consult each other and decide between the tied teams, which one will be the winner for each prize.
We will offer the following options to the judge scoring:
Friday, September 1st
Need to be present
|4:30 PM||Arrival and Check-in, Dinner buffet opens||Panelists & Mentors / Students||Brockman Hall 101|
|5:15 PM||Design-a-thon opening remarks||Panelists & Mentors / Students||Brockman Hall 101|
|5:30 PM||Presenters speak||Panelists & Mentors / Students||Brockman Hall 101|
|6:10 PM||Team and Mentor table discussion||Panelists & Mentors / Students||Brockman Hall 101|
|6:45 PM||Panelist Q&A||Panelists & Mentors / Students||Brockman Hall 101|
|7:30 PM||Closing remarks||Panelists & Mentors / Students||Brockman Hall 101|
Saturday, September 2nd
Need to be present
|8:30 AM||Arrival and Check-in, Continental breakfast available||Students||Brockman Hall 101|
|9:00 AM||Opening Remarks||Students||Brockman Hall 101|
|9:15 AM||OEDK design and build time begins||Students||OEDK|
|Lab Assistant/Technician support begins||Students||OEDK|
|12:00 PM||Lunch available||Students||OEDK|
|3:00 PM||Mentor advising begins||Mentors / Students||OEDK|
|5:00 PM||Dinner available||Mentors / Students||OEDK|
|6:00 PM||Mentor advising ends (staying longer is optional)||Mentors / Students||OEDK|
|8:00 PM||Lab Assistant/Technician support ends||Students||OEDK|
|11:00 PM||OEDK design and build time closes||Students||OEDK|
|OEDK CLOSED - all participants must exit||Students||OEDK|
Sunday, September 3rd
Need to be present
|9:00 AM||OEDK design and build time begins||Students||OEDK|
|Continental breakfast available||Students||OEDK|
|10:00 AM||Presentation coaching available||Students / Coaches||OEDK|
|11:00 AM||Lunch available||Students / Coaches||OEDK|
|1:00 PM||OEDK design and build time closes||Students||OEDK|
|ALL tables must be cleaned and material/tools put away||Students||OEDK|
|1:15 PM||Opening remarks||Judges / Students||Brockman 101|
|1:30 PM||Presentations - Device pitches||Judges / Students||Brockman 101|
|3:30 PM||Scores tallied - Awards announced||Judges / Students||Brockman 101|
|4:00 PM||Adjourn - Design-a-thon Over!||Judges / Students||Brockman 101|
Though many of you know where we are located, just in case you don’t, please see the details below about location and parking:
Click here for Driving Directions to Rice University
Click here for a Map of Rice University
Visitor parking will be available is available in the North Lot*. This is the parking lot directly across from the OEDK front doors, which is near Entrance 21. The parking lot entrance is located on the right, after you enter Entrance 21 off of Rice Blvd. You will need a credit card to enter the visitor lot. We will have parking validations available. Parking validation instructions: Upon leaving the event, insert the parking validation first, and then the same credit card that was used to enter the parking lot. This will credit your card for the parking charge and release the gate.
*(Signs may say it is visitor parking only for specific times, but we made arrangements for it to be visitor parking for the whole event).
Click image to enlarge - Click HERE to print the location map.