Labor Day Weekend    |    September 1 - 3, 2017    |    Rice University

Assistive Devices for Adults and Children with Disabilities


Expert Participant Roles:

To be successful, this event will needs dedicated and professional panelists, judges, and team mentors. In the coming weeks, we will provide details regarding the schedule of events for the weekend. The responsibilities and needs for PANELIST/JUDGE/MENTOR are on the following pages. We expect the minimum time commitment to be no more than FOUR HOURS over the course of the weekend. ALL Expert Participants are welcome and encouraged to attend each day of the event, but the minimum time commitment is stated by each role.

Click on each role for more detailed information.

REGISTER TO PARTICIPATE AGENDA LOCATION AND PARKING


PANELIST

Panelist will serve as an expert to communicate, broadly, the characteristics, challenges, and opportunities that disability presents. Panelists may be content experts, therapists, clinical experts, or have a disability. 6-8 panelists will be on stage after dinner Friday night to answer questions from the audience. During dinner, Panelists will talk to the teams about their specific disability/pathology. 

Minimum time commitment 3.5 hours – Friday night. Dinner included.

MENTOR

Mentors will offer technical advice from their area of expertise and feedback to teams, either Friday during dinner, Saturday during prototyping or both. Mentors are made up of content experts, therapists, clinical experts and educators. 

Minimum time commitment 3.5 hours – Friday night. Dinner included

and / or

3 hours Saturday day or evening. Lunch/Dinner included.

JUDGE

Judges will listen to the presentations from the teams and score the teams based on criteria and a rubric provided by the event. Judges are made up of content experts, therapists, clinical experts, clients and educators. Teams will be scored on Challenge Definition, Technology and Presentation.

Minimum time commitment 4 hours – Sunday afternoon. 

Refreshments available.

 


Agenda Overview:

  • Friday night, September 1st - teams gather for dinner to explore and identify challenge for the weekend. Teams will hear from experts and possibly potential clients.  Panelists and some Mentors required, Other Mentors and Judges encouraged to attend.

  • Saturday all day, September 2nd - teams work to design and develop prototypes of their concepts; get guidance from mentors. Mentors required at designated times.

  • Sunday day, September 3rd- teams finalize their prototypes, get presentation coaching and present to a panel of judges for a cash prize. Judges required, Mentors and Panelists encouraged to attend.


PANELIST

Panelist will serve as an expert to communicate, broadly, the characteristics, challenges, and opportunities that disability presents. Panelists may be content experts, therapists, clinical experts, or have a disability. 6-8 panelists will be on stage after dinner Friday night to answer questions from the audience. Panelists will answer questions from the teams about their specific disability/pathology. Panelists will also sit with teams during the dinner and act as a mentor as the teams define their challenge ideas.

Panelist responsibilities:

  • Commit to being present on Friday evening, September 1, 2017, from 4:30PM - 8:00PM

  • During the panel, introduce yourself and briefly describe your specific disability/pathology/experience expertise

  • During the panel, answer questions from teams for 60 minutes to clarify the problem, need, and disability/pathology

Panelist Schedule

(subject to change)

Friday September 1st

4:30 PM – 5:00 PM:    Panelist/Presenters arrive at Design-a-Thon, meet other panelists and organizers. Dinner served.

5:15 PM – 5:30 PM:    During dinner: Introductory remarks from the OEDK, discuss Design-a-Thon mission, goals, introductions, etc.

5:30 PM – 6:15 PM:    Dinner continues: Presenters speak. Presenters identify their chosen disability/pathology, introduce the challenges, and propose improvements or interventions.

6:15 PM – 6:45 PM:    Teams collaborate with mentors at table to determine some challenge ideas.

6:45 PM – 7:45 PM:    Break Out for Q&A:  Teams will have the opportunity to ask questions of panelists..

7:45 PM:    Adjourned. Students, panelists and mentors are welcome to stick around and network afterwards.

Examples of Needs and Problems

In addition to describing the disability/pathology, Panelists will need to be able to articulate a specific need or problem that teams can address over the weekend. Some examples of this are below:

  • Describing a need for adults with Down Syndrome to operate more independently in their daily lives.
  • Describing a need for the elderly to have a way to grip and open food items in the kitchen
  • Describing the difficulty for those with Multiple Sclerosis to maintain their balance.

MENTOR

Mentors will offer technical advice from their area of expertise to the teams during dinner on Friday and/or Saturday during prototyping.  Mentors are NOT assigned a specific team.  They may be assigned to sit with a team during dinner, but should be considered a resource for ALL teams involved. Additional areas of mentorship include: prototyping, electronics, machining, presentation coaching. Mentors may choose to only participate in the Friday or Saturday events, but participation in all three days is encouraged.

Mentor responsibilities:

      • Commit to being present on Friday, September 1, 2017, from 4:30-8:00 PM
        and/or
        Commit to being present on Saturday, September 2, 2016, from 3:00-6:00 PM

      • Be able to address teams questions regarding your area of expertise in the OEDK floor regarding prototyping skills

      • Work with a teams to offer critical design feedback and improvements
        • Understand the scope of the team’s project
        • Encourage students to defend the decisions they made during the design process
        • Offer suggestions for improvement

Mentor Schedule

(subject to change)

Friday, September 1st and/or Saturday, September 2nd

Friday - 4:30 PM - 8:00 PM:   Mentors will sit at dinner tables with teams to discuss potential challenges and solutions.

and/or

Saturday - 3:00 PM – 6:00 PM:    Mentors are available on the OEDK floor to field questions and offer advice regarding their area of expertise to all teams seeking help.  Mentors will walk around and ask teams if they need help or guidance.


JUDGE

Judges will watch and evaluate team’s performances during the presentation period. Judges may have content experience in a particular disability or another discipline. Judges will use a provided rubric to score the talks.

Judge responsibilities:

  • Commit to being present on Sunday afternoon, September 3, 2016, from 1:00PM – 4:00PM

  • During the scoring period, listen to and score team presentations based on the following:
    • Ability to articulate need or problem
    • Demonstration of prototype function
    • Quality of presentation

Judge Schedule

(subject to change)

Sunday, September 3rd

1:00 PM - 1:30 PM:    Judges arrive and are briefed on schedule and rubric

1:30 PM - 3:00 PM:    Team presentations

3:00 PM - 3:30 PM:    Scores are tallied

3:00 PM - 4:00 PM:    Closing Remarks, Announce Prizes

Judging Rubric


Judges will score each team.


Pitches are between 3-4 minutes long – including prototype demo for judges


Teams will be scored between 1-10, with 10 being the best, on each of the following: 

Challenge Definition

Prototype Design (score counted 2x)

Presentation

Overall average wins top prize.


Prizes will be given in each of these Categories:

        • First Place – Top Prize – $100 Amazon gift card for EACH team member
        • Best Prototype Design – $50 Amazon gift card for EACH team member
        • Best Presentation – $50 Amazon gift card for EACH team member

Teams are only eligible to receive one of the 3 prizes. If a team scores highest in more than one category, they will receive the highest prize available and any other prizes will go to the team(s) with next highest score.


In the event of a tie, the judges  will consult each other and decide between the tied teams, which one will be the winner for each prize.


We will offer the following options to the judge scoring:

        • Judges enter the scores themselves as each team competes using their own device or one provided for them.
        • Someone is assigned to sit with the judge and enter the score as each team competes.
        • Judges enter the scores on paper and someone enters the scores at the end of the competition.


AGENDA

Download Agenda   (coming soon)

Agenda subject to change - Locations subject to change

Friday, September 1st

Need to be present

Location

4:30 PM
Arrival and Check-in, Dinner buffet opens Panelists & Mentors / Students Brockman Hall 101
5:15 PM
Design-a-thon opening remarks Panelists & Mentors / Students Brockman Hall 101
5:30 PM
Presenters speak Panelists & Mentors / Students Brockman Hall 101
6:10 PM
Team and Mentor table discussion Panelists & Mentors / Students Brockman Hall 101
6:45 PM
Panelist Q&A Panelists & Mentors / Students Brockman Hall 101
7:30 PM
Closing remarks Panelists & Mentors / Students Brockman Hall 101
8:00 PM
Adjourn






Saturday, September 2nd

Need to be present

Location

8:30 AM
Arrival and Check-in, Continental breakfast available Students Brockman Hall 101
9:00 AM
Opening Remarks Students Brockman Hall 101
9:15 AM
OEDK design and build time begins Students OEDK


Lab Assistant/Technician support begins Students OEDK
12:00 PM
Lunch available Students OEDK
3:00 PM
Mentor advising begins Mentors / Students OEDK
5:00 PM
Dinner available Mentors / Students OEDK
6:00 PM
Mentor advising ends (staying longer is optional) Mentors / Students OEDK
8:00 PM
Lab Assistant/Technician support ends Students OEDK
11:00 PM
OEDK design and build time closes Students OEDK


OEDK CLOSED - all participants must exit Students OEDK





Sunday, September 3rd

Need to be present

Location

9:00 AM
OEDK design and build time begins Students OEDK


Continental breakfast available Students OEDK
10:00 AM
Presentation coaching available Students / Coaches OEDK
11:00 AM
Lunch available Students / Coaches OEDK
1:00 PM
OEDK design and build time closes Students OEDK


ALL tables must be cleaned and material/tools put away Students OEDK
1:15 PM
Opening remarks Judges / Students Brockman 101
1:30 PM
Presentations - Device pitches Judges / Students Brockman 101
3:30 PM
Scores tallied - Awards announced Judges / Students Brockman 101
4:00 PM
Adjourn - Design-a-thon Over! Judges / Students Brockman 101

LOCATION and PARKING 

Though many of you know where we are located, just in case you don’t, please see the details below about location and parking:

Location:

Oshman Engineering Design Kitchen (Building No. 59)
Brockman Hall (Building No. 12)
6100 Main Street
Houston, Texas 77005

Click here for Driving Directions to Rice University

Click here for a Map of Rice University

Parking

Visitor parking will be available is available in the North Lot*. This is the parking lot directly across from the OEDK front doors, which is near Entrance 21.  The parking lot entrance is located on the right, after you enter Entrance 21 off of Rice Blvd.  You will need a credit card to enter the visitor lot.  We will have parking validations available.  Parking validation instructions: Upon leaving the event, insert the parking validation first, and then the same credit card that was used to enter the parking lot. This will credit your card for the parking charge and release the gate.

*(Signs may say it is visitor parking only for specific times, but we made arrangements for it to be visitor parking for the whole event). 

Click image to enlarge - Click HERE to print the location map.





Contact us

Oshman Engineering Design Kitchen - Rice University

6100 Main Street MS 390 | Houston, Texas | 77005

Phone: 713.348.OEDK

Email: oedk@rice.edu

  Industry Partners