Labor Day Weekend | August 30 - September 1, 2019 | Rice University
Assistive Devices for Adults and Children with Disabilities
Expert Participant Roles:To be successful, this event will needs dedicated and professional panelists, judges, and team mentors. In the coming weeks, we will provide details regarding the schedule of events for the weekend. The responsibilities and needs for PANELIST/JUDGE/MENTOR are on the following pages. We expect the minimum time commitment to be no more than FOUR HOURS over the course of the weekend. ALL Expert Participants are welcome and encouraged to attend each day of the event, but the minimum time commitment is stated by each role. Any questions, please contact Kevin Peng at klp7@rice.edu. Click on each role for more detailed information.
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Agenda Overview:
- Friday night, August 30th - teams gather for dinner to explore and identify challenge for the weekend. Teams will hear from experts and possibly potential clients. Panelists and some Mentors required, Other Mentors and Judges encouraged to attend.
- Saturday all day, August 31st - teams work to design and develop prototypes of their concepts; get guidance from mentors. Mentors required at designated times.
- Sunday day, September 1st- teams finalize their prototypes, get presentation coaching and present to a panel of judges for a cash prize. Judges required, Mentors and Panelists encouraged to attend.
PANELIST
Panelist responsibilities:
- Commit to being present on Friday evening, August 30, 2019, from 4:30PM - 8:00PM
- During the panel, introduce yourself and briefly describe your specific disability/pathology/experience expertise
- During the panel, answer questions from teams for 60 minutes to clarify the problem, need, and disability/pathology
Panelist Schedule
Friday, August 30th
4:30 PM – 5:00 PM: Panelist/Presenters arrive at BUILDRice, meet other panelists and organizers. Dinner served.
5:15 PM – 5:30 PM: During dinner: Introductory remarks from the OEDK, discuss BUILDRice mission, goals, introductions, etc.
5:30 PM – 6:15 PM: Dinner continues: Presenters speak. Presenters identify their chosen disability/pathology, introduce the challenges, and propose improvements or interventions.
6:15 PM – 6:45 PM: Teams collaborate with mentors at table to determine some challenge ideas.
6:45 PM – 7:45 PM: Break Out for Q&A: Teams will have the opportunity to ask questions of panelists..
7:45 PM: Adjourned. Students, panelists and mentors are welcome to stick around and network afterwards.
Examples of Needs and Problems
In addition to describing the disability/pathology, Panelists will need to be able to articulate a specific need or problem that teams can address over the weekend. Some examples of this are below:
- Describing a need for adults with Down Syndrome to operate more independently in their daily lives.
- Describing a need for the elderly to have a way to grip and open food items in the kitchen
- Describing the difficulty for those with Multiple Sclerosis to maintain their balance.
MENTOR
Mentors will offer technical advice from their area of expertise to the teams during dinner on Friday and/or Saturday during prototyping. Mentors are NOT assigned a specific team. They may be assigned to sit with a team during dinner, but should be considered a resource for ALL teams involved. Additional areas of mentorship include: prototyping, electronics, machining, presentation coaching. Mentors may choose to only participate in the Friday or Saturday events, but participation in all three days is encouraged.
Mentor responsibilities:
- Commit to being present on Friday, August 30, 2019, from 4:30-8:00 PM
and/or
Commit to being present on Saturday, August 31, 2019, from 3:00-6:00 PM - Be able to address teams questions regarding your area of expertise in the OEDK floor regarding prototyping skills
- Work with a teams to offer critical design feedback and improvements
- Understand the scope of the team’s project
- Encourage students to defend the decisions they made during the design process
- Offer suggestions for improvement
Mentor Schedule
Friday, August 30th and/or Saturday, August 31st
Friday - 4:30 PM - 8:00 PM: Mentors will sit at dinner tables with teams to discuss potential challenges and solutions.
and/or
Saturday - 3:00 PM – 6:00 PM: Mentors are available on the OEDK floor to field questions and offer advice regarding their area of expertise to all teams seeking help. Mentors will walk around and ask teams if they need help or guidance.
JUDGE
Judges will watch and evaluate team’s performances during the presentation period. Judges may have content experience in a particular disability or another discipline. Judges will use a provided rubric to score the talks.
Judge responsibilities:
- Commit to being present on Sunday afternoon, September 1, 2019, from 1:00PM – 4:00PM
- During the scoring period, listen to and score team presentations based on the following:
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- Ability to articulate need or problem
- Demonstration of prototype function
- Quality of presentation
Judge Schedule
Sunday, September 1st
1:00 PM - 1:30 PM: Judges arrive and are briefed on schedule and rubric
1:30 PM - 3:00 PM: Team presentations
3:00 PM - 3:30 PM: Scores are tallied
3:00 PM - 4:00 PM: Closing Remarks, Announce Prizes
Judging Rubric
Judges will score each team.
Pitches are between 3-4 minutes long – including prototype demo for judges
Teams will be scored between 1-10, with 10 being the best, on each of the following:
Challenge Definition
Prototype Design (score counted 2x)
Presentation
Overall average wins top prize.
Prizes will be given in each of these Categories:
- First Place – Top Prize – $100 Amazon gift card for EACH team member
- Best Prototype Design – $50 Amazon gift card for EACH team member
- Best Presentation – $50 Amazon gift card for EACH team member
Teams are only eligible to receive one of the 3 prizes. If a team scores highest in more than one category, they will receive the highest prize available and any other prizes will go to the team(s) with next highest score.
In the event of a tie, the judges will consult each other and decide between the tied teams, which one will be the winner for each prize.
We will offer the following options to the judge scoring:
- Judges enter the scores themselves as each team competes using their own device or one provided for them.
- Someone is assigned to sit with the judge and enter the score as each team competes.
- Judges enter the scores on paper and someone enters the scores at the end of the competition.
AGENDA
Agenda subject to change - Locations subject to change
Friday, August 30th |
Need to be present |
Location |
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| 4:30 PM | Arrival and Check-in, Dinner buffet opens | Panelists & Mentors / Students | OEDK 114 | |
| 5:15 PM | Design-a-thon opening remarks | Panelists & Mentors / Students | OEDK 114 | |
| 5:30 PM | Presenters speak | Panelists & Mentors / Students | OEDK 114 | |
| 6:10 PM | Team and Mentor table discussion | Panelists & Mentors / Students | OEDK 114 | |
| 6:45 PM | Panelist Q&A | Panelists & Mentors / Students | OEDK 114 | |
| 7:30 PM | Closing remarks | Panelists & Mentors / Students | OEDK 114 | |
| 8:00 PM | Adjourn | |||
Saturday, August 31st |
Need to be present |
Location |
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| 8:30 AM | Arrival and Check-in, Continental breakfast available | Students | OEDK 114 | |
| 9:00 AM | Opening Remarks | Students | OEDK 114 | |
| 9:15 AM | OEDK design and build time begins | Students | OEDK | |
| Lab Assistant support begins | Students | OEDK | ||
| 12:00 PM | Lunch available | Students | OEDK | |
| 3:00 PM | Mentor advising begins | Mentors / Students | OEDK | |
| 5:00 PM | Dinner available | Mentors / Students | OEDK | |
| 6:00 PM | Mentor advising ends (staying longer is optional) | Mentors / Students | OEDK | |
| 8:00 PM | Lab Assistant support ends | Students | OEDK | |
| 11:00 PM | OEDK design and build time closes | Students | OEDK | |
| OEDK CLOSED - all participants must exit | Students | OEDK | ||
Sunday, September 1st |
Need to be present |
Location |
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| 9:00 AM | OEDK design and build time begins | Students | OEDK | |
| Continental breakfast available | Students | OEDK | ||
| 10:00 AM | Presentation coaching available | Students / Coaches | OEDK | |
| 11:00 AM | Lunch available | Students / Coaches | OEDK | |
| 1:00 PM | OEDK design and build time closes | Students | OEDK | |
| ALL tables must be cleaned and material/tools put away | Students | OEDK | ||
| 1:15 PM | Opening remarks | Judges / Students | Brockman 101 | |
| 1:30 PM | Presentations - Device pitches | Judges / Students | Brockman 101 | |
| 3:30 PM | Scores tallied - Awards announced | Judges / Students | Brockman 101 | |
| 4:00 PM | Adjourn - Design-a-thon Over! | Judges / Students | Brockman 101 | |
LOCATION and PARKING
Though many of you know where we are located, just in case you don’t, please see the details below about location and parking:
Location:
Oshman Engineering Design Kitchen (Building No.31)
Brockman Hall (Building No. 72)
6100 Main Street
Houston, Texas 77005
Click here for Driving Directions to Rice University
Click here for a Map of Rice University
Parking
Visitor parking will be available is available in the North Lot*. This is the parking lot directly across from the OEDK front doors, which is near Entrance 21. The parking lot entrance is located on the right, after you enter Entrance 21 off of Rice Blvd. You will need a credit card to enter the visitor lot. We will have parking validations available. Parking validation instructions: Upon leaving the event, insert the parking validation first, and then the same credit card that was used to enter the parking lot. This will credit your card for the parking charge and release the gate.
*(Signs may say it is visitor parking only for specific times, but we made arrangements for it to be visitor parking for the whole event).
Click image to enlarge - Click HERE to print the location map.
Contact usOshman Engineering Design Kitchen 6100 Main Street MS 390 | Houston, Texas | 77005 Phone: 713.348.OEDK Email: oedk@rice.edu | Lead Industry Partners
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